South Sudan: Pipeline Coordinator (Shelter/NFI and WASH)

Jan 16, 2017 | International Organization for Migration
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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the overall supervision of the Head of Operations, and the direct supervision of the Shelter & Non Food Items (NFI) Cluster Coordinator, the successful candidate will be in charge of the management of the Shelter/NFI and WASH core pipeline items stored in the different preposition locations that IOM has across South Sudan.

Core Functions / Responsibilities:

  1. Ensure that the stocks of Shelter/NFI and WASH items are well accounted and updated at the stipulated dates into the respective pipeline online stocks of emergency supplies managed by the Shelter/NFI and WASH clusters respectively.
  2. Ensure that an IOM specific stock update is created, in which the items can be tracked according to its donor / project / program. Additionally, the stocks should be linked to a cost (in USD or/and the currency of the funding source if that is required).
  3. Monitor the stock levels and provide recommendations to the WASH Coordinator or the Shelter/NFI Cluster/Program Coordinator about replenishments, items about to expire, and items with high and low rotations.
  4. Coordinate the release of items to the requesting agencies from IOM warehouses after receiving endorsement by the cluster coordination teams from Shelter/NFI or WASH.
  5. Maintain updated the catalogues of items for the Shelter/NFI and WASH pipelines.
  6. Maintain a register of distributions to agencies recipient of the pipeline items, ensuring that dates of collection, number and type of items, locations where the items will be utilized and targeted beneficiary numbers are properly accounted.
  7. Account and link stocks of items and items distributed to a donor or specific project following the guidelines provided by the WASH Coordinator or the Shelter/NFI Cluster/Program Coordinator.
  8. Request and review post distribution reports from the receiving agencies and ensure that the register of distribution is updated to the actual figures of utilization of items, especially in terms of beneficiary numbers reached.
  9. Supervise the team of international and national staff assigned to assist the management of the pipelines.
  10. Provide the information necessary for the development of donor reports to the WASH Coordinator or the Shelter/NFI Cluster/Program Coordinator as required.
  11. Provide a monthly consolidated report of the activities and events related to the core pipeline of items.
  12. Plan the procurement of items in accordance to the respective projects proposals. Ensure that the procurement is cost efficient and guarantee a speed up process.
  13. Liaise with IOM Procurement unit for the follow up of the procurement of the items.
  14. Liaise with IOM Logistics unit for the appropriate storing and tracking of items at the different warehouses.
  15. Liaise with IOM Logistics unit to ensure the transportation of items to different warehouses follows the preposition plan.
  16. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

  • Master’s degree in Social Sciences, Disaster Management, International relations, Conflict Management, Human Rights, Law or a related field from an accredited academic institution with two years of relevant professional experience; or
  • University degree in the above fields with four years of relevant professional experience.

Experience

  • Experience in humanitarian response operations or any related field experience;
  • Experience in emergency, project implementation and management including project monitoring and reporting is an advantage;
  • Solid computer skills, including proficiency in MS Office package (Office, Excel, Power Point, Outlook), internet and Email.

Desirable Competencies:

Behavioral

  • Accountability – takes responsibility for action and manages constructive criticisms;
  • Client Orientation – works effectively well with client and stakeholders;
  • Continuous Learning – promotes continuous learning for self and others;
  • Communication – listens and communicates clearly, adapting delivery to the audience;
  • Creativity and Initiative – actively seeks new ways of improving programmes or services;
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others;
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter;
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

  • Internationally recruited professional staff are required to be mobile.
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.