Lebanon: Information Management Associate

Feb 27, 2018 | UN Office for Project Services
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UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Its mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Functional Responsibilities

• Compile programme and mine action sector with statistics and information regarding explosive hazard threats to support operational prioritization and planning;
• Assist with the maintenance, servicing and development of the IMSMA centralised mine action database for Syria, and associated reporting mechanisms and tools;
• Assist with the verification and recording of all field data from implementing partners into the UNMAS database;
• Perform quality assurance checks on reported data before, during and after data entry;
• Compile statistics for monthly report as directed by the Information Management Officer;
• Assist in creation and maintenance of comprehensive soft and hard archive system on a weekly basis;
• Review and update official forms as per the need of field activities in consultation with the Chief of Operations and Information Management Officer;
• distribute of official forms to operations and implementers in consultation with the Chief of Operations and Information Management Officer;
• Assist in preparation and printing of informative maps with mine action and other available data;
• Maintain and contribute to the operations mapping archive;
• Assist with the successful implementation of the standard working procedures for IT and information management to include the development of procedures, guidelines and manuals;
• Compile Geographic Data from a variety of sources upon request ;
• Review and promulgate all UNMAS produced explosive hazard related documentation to include monthly statistics, presentations and reports;
• Support synchronizing all data between the  main server and other databases;
• Compile statistics, maps, charts  as required by Operations and Programme departments;
• Assist with IT/Database training and technical assistance to UNMAS staff, implementing partners and external stakeholders as needed in the use of the Database & GIS where necessary;
• Create photo catalogue from received photos from mine action activities;
• Assist with IT and related general computer related issues;
• Ensure that the partners and external stakeholders have access to accurate explosive management information products;
• Perform any other relevant task assigned by supervisor or senior management.

Education and Relevant Years of Experience:

• First-level University degree (Bachelors or equivalent) in IT, Data Processing, or any other related field with three (3) years of relevant experience or
• Secondary school (High School Diploma or equivalent) with a minimum of seven (7) years of relevant experience 

• Relevant experience is defined as experience in IT, data processing or related field
• Computer literacy is required
• Experience in network administration is desired
• Experience in data management and database design is desired
• Experience with the use of UN/UNOPS rules and regulations is desired
• IMSMA Administrative training is desired
• Experience in topographical map reading is desired
• Experience in Geographic Information Systems (GIS) and analysis is desired.

• Fluency in English (writing, speaking and reading) is required
• Fluency in Arabic  (writing, speaking and reading) is required
• Knowledge of another UN official language is desired.

Competence

• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• This is a local position, therefore only nationals of the duty station will be considered.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

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